Facilities Manager, Rosenbach Museum & Library

Type of position:

This is a full-time, non-exempt position that reports to the Director of the Rosenbach. The hours are Monday-Friday, 8 am – 4 pm, with occasional evening and weekend work required.

Job Summary:

The Facilities Manager is responsible for the oversight of the physical plant of the Rosenbach Museum & Library and its systems and to undertake and document routine maintenance; this individual is also responsible for routine maintenance tasks associated with the collections.

Outline of Responsibilities:

Facilities management duties (80%):
• Open the facility each weekday morning
• Daily walkthrough of all areas, interior and exterior
• Daily light cleaning and restocking of bathrooms and kitchen
• Supervise the weekly visit(s) of a non-staff janitor
• Set up and break down chairs, tables and other arrangements for lectures, classes, meetings, rental events and the like
• Maintain tool / painting areas in neat and orderly fashion
• Serve as liaison with and accompany repairmen and vendors for scheduled maintenance visits (HVAC, plumbing, electrical, elevator, water systems, etc.)
• Respond to issues that develop in the facility (e.g. plumbing or HVAC issues) and summon and supervise repairmen as necessary
• Participate in occasional broader cleaning efforts
• Other duties as assigned by supervisor
• Oversee the physical plant and its systems and undertake and document routine maintenance, including but not limited to:
o Inspect roofs and roof drains on a weekly basis
o Inspect HVAC equipment (boilers, condensers, blowers, humidifiers, etc.) on a daily basis; change filters, etc. as needed
o Manage HVAC settings using computerized ATC system
o Maintain exterior sidewalks and stairs (leaf-raking, sweeping, snow-shoveling etc.)
o Maintain rear garden (pruning, light weeding)
o Gather trash and recycling, set out for collection each week
o Replace lamps (and ballasts, as appropriate) as necessary
o Paint interior spaces and ground-level exterior trim as required

Collections maintenance and preparation duties (20%):
• Undertake weekly, monthly and annual schedule of routine collections maintenance tasks
• Assist with the preparation, installation and deinstallation of collections objects in period rooms and traditional gallery spaces. Some carpentry experience, and ability to hang lights, preferred.
• Ability to lift and maneuver heavy objects (up to 50 lbs), sometimes up and down stairs and/or on ladders
• Assists Collections and other staff in movement of objects within the museum
• Other duties as assigned by supervisor

• Must have minimum of one year’s experience working in and around museum collections;
• Must have basic knowledge of electrical wiring, HVAC systems, and plumbing;
• Must have excellent skill with a variety of tools;
• Must be able to perform tasks that require physical exertion, such as climbing ladders and stairs, lifting heavy objects (up to 50 lbs), shoveling snow, and the like;
• Must be detail-oriented, organized, comfortable juggling multiple tasks, and have an understanding of the importance of deadlines;
• Must have the ability to work independently and to work as part of a team;
• Basic proficiency with Microsoft Office products;
• Occasional evening and weekend work required.

This position has a Full Benefit Package: Health, dental, life, and disability insurances; flex benefits and retirement plan; generous leave time allowance.

To Apply:

Please e-mail cover letter and resume with “Facilities - RML” in the subject to: kowalskic [at] freelibrary [dot] org