Employment / Internships

Assistant Librarian

REPORTS TO: Librarian

STATUS: Full-time (37.5 hours/week), non-exempt

COMPENSATION: $23.07/hour plus generous benefits package

This is a 1-year, grant-funded position with possible extension depending on funding. There will be no support available for moving to the Philadelphia area. The applicant chosen for the position will be required to start as soon as possible in order to meet the requirements of the current grant.

Reporting to the Librarian of The Rosenbach (RML), the Assistant Librarian (AL) will support and collaborate with Rosenbach staff members, implementing grant-funded collections stewardship projects, including preparing for a large-scale update to RML’s library catalog system, processing newly-acquired books and manuscripts, and reorganizing collections storage areas, among other activities. The AL will support the department’s migration of its non-library collections database to a cloud-based Collections Management System. The AL will also work with the Librarian to provide regular research services, both on and off site, work that includes paging and re-shelving research materials, responding to inquiries, and scheduling researchers and assisting them on site.

The AL will be a point person for assisting Collections and Program staff in locating objects in the collections that help RML more effectively tell the stories of underrepresented authors, artists, and historic figures. The AL will also work with Collections staff to modernize the language of our library catalog and other descriptive material to be more inclusive.

The AL will attend weekly Collections department meetings and regular full-staff meetings, and will work with the Collections Department on weekly stewardship activities, including inventories, data entry, collections movement, and installation of exhibitions. The AL will perform all duties according to “best practices” standards for museums and libraries, with reference to Rosenbach policies and procedures, and with the goal of fulfilling The Rosenbach’s mission and strategic plan.

OUTLINE OF RESPONSIBILITIES:

  • Expand our capability to use our collections to attract a broader, more diverse audience
  • Assist collections and programs staff to deepen our knowledge of the content of existing collections, especially in relation to BIPOC and other underrepresented groups
  • Work with Librarian and Curator & Director of Collections to identify significant gaps in the collections related to BIPOC and other underrepresented groups and identify potential acquisitions to fill them
  • Work with collections staff who are planning cataloging and metadata projects to address DEAI considerations in subject access and description
  • Identify strategies for outreach to more diverse researcher communities
  • Assist in creating equitable, welcoming policies for underserved communities/nontraditional reader groups
  • Recommend resources to support staff research into collections
  • Cataloging projects
  • Update installation of local integrated library system (Aleph) and batch load MARC records from previous systems
  • Accession and process new library acquisitions
  • For subsequent years if funded: Review catalog records generated by retrospective conversion vendor before loading into the online catalog
  • For subsequent years if funded: Perform original cataloging of uncataloged books & manuscripts

Other projects

  • Assist Librarian and other Collections staff in working with on-site researchers, providing reading room oversight and supplying materials
  • Participate with other members of the department in collections stewardship tasks including shelf reading and shelving reorganization
  • Other duties as assigned

REQUIREMENTS & SKILLS:

  • Accredited master’s degree in library/information science; experience with special collections preferred
  • Familiarity with Aleph or other integrated library system
  • Familiarity with and knowledge of the various standards used in cataloging rare books and special collections materials, in particular, DCRB(M), RDA, MARC21, LCSH, and specialized thesauri; familiarity with archival cataloging using DACS and EAD preferred
  • General bibliographic knowledge of one or more European languages: Latin, Spanish, French, and/or German preferred
  • Degree or equivalent experience in American history, American or English literature, or other subject related to The Rosenbach’s collections
  • Special collections handling skills
  • Professional communication and presentation skills
  • Ability to work independently, learn quickly, and meet deadlines
  • Flexibility preferred to work occasional evenings or weekend hours to support major museum-wide events

TO APPLY:  Send cover letter and resume with “Assistant Librarian” in the subject line to [email protected] by 5 p.m. On February 1, 2022. No phone calls, please.


Grants Contractor

The Rosenbach seeks proposals for grant writing and research services to begin no earlier than January 21, 2022.

About The Rosenbach
The Rosenbach museum and library is a community that engages with and celebrates the art of the written word using our collection of rare books, manuscripts, and historical objects. In the spirit of our founders, the Rosenbach brothers, we invite people from all backgrounds to join us in the pursuit, understanding, and enjoyment of great stories. The Rosenbach plans to expand its reach to a global community that is united by the meaning, beauty, and enjoyment of the written word. We create more access to history and literary classics and reveal underrepresented stories from our collections; we engage longtime readers and intentionally welcome new ones; we develop excellent, audience-driven programming inspired by our collections; and we collect rare books, manuscripts, and related objects for the purpose of sharing them with a diverse public.

Contractor Position Summary
The grant contractor will work up to 60 hours per month on projects including:

  • Research grant opportunities for operating and project funding
  • Work with the Director and Director of Development to set the grants calendar of proposal and report submissions; submit regular reports on grant submissions, awards, and rejections
  • Write operating and project grants; ensure their timely and accurate submission
  • Manage and write grant reports and ensure the requirements are being met
  • Review responses (awards and rejections) with the Director and Director of Development

The Rosenbach seeks a grant writer who can create complex proposals working with all Rosenbach departments, from collections to facilities. The contractor should be able to use data as well as anecdotal information and other resources to create a compelling case for funding. The contractor should have strong project management and communication skills to work with all types of people to create and convey fundable projects in a timely manner. The grant contractor should understand institutional project and operating budgets and be able to clearly represent them in a grant proposal. Experience working for a library or museum is preferred.

Potential grant proposals may include:

  • Operating support
  • Capital projects
  • Exhibitions
  • Art and document conservation
  • Educational programming
  • Capacity building
  • Fellowship funding

Proposals must be submitted by January 21, 2022 in one PDF file to Kelsey Bates ([email protected]). Please do not exceed 10 pages total. Use “Grant Contractor” as the subject line. To apply, please submit the following:

  • A resume and cover letter.
  • An excerpt from a two (2) grants written by the applicant that is representative of their writing style.
  • Schedule of proposed fees.
  • A minimum of two (2) professional references from clients for whom the applicant has successfully performed similar work.

Facilities Superintendent

Department: Administration – Rosenbach
Reports to: Director of Operations
Salary: $40,000 annually, non-exempt

About The Rosenbach
The Rosenbach museum and library is a community that engages with and celebrates the art of the written word using our collection of rare books, manuscripts, and historical objects. In the spirit of our founders, the Rosenbach brothers, we invite people from all backgrounds to join us in the pursuit, understanding, and enjoyment of great stories. The Rosenbach plans to expand its reach to a global community that is united by the meaning, beauty, and enjoyment of the written word. We create more access to history and literary classics and reveal underrepresented stories from our collections; we engage longtime readers and intentionally welcome new ones; we develop excellent, audience-driven programming inspired by our collections; and we collect rare books, manuscripts, and related objects for the purpose of sharing them with a diverse public.

Position Summary
The Facilities Superintendent ensures the cleanliness, safety, and function of the Rosenbach’s two historic townhomes, garden/courtyard, parking pad/trash area, and front steps/sidewalk. This is a full-time position that reports to the Director of Operations. It requires evenings and weekends occasionally (usually in cases of major events or emergencies). Regular hours are 8:00 a.m.-4:30 p.m., M-F. This position works entirely onsite.

  • Ensure the facility is clean (working with a part-time housekeeping contractor)
  • Make minor repairs to the two museum buildings (includes painting, bathroom maintenance, some cleaning projects that are beyond daily housekeeping, replacing lightbulbs, and other minor repairs).
  • Work with Director of Operations to ensure appropriate contractors are hired for major repairs and maintenance to the building and its systems.
  • Assist the Director of Operations and The Rosenbach’s construction managers on larger, ongoing renovations and systems replacements.
  • Respond to emergencies by liaising with staff and contractors.
  • Assist with exhibition installation, gallery preparation and painting, furniture and exhibit case moving, and some art handling.
  • Assist with setting light, sound, and interactives in exhibition spaces.
  • Oversee garden maintenance by contractors and volunteers.
  • Order/maintain janitorial supplies.
  • Work with Events Manager to set up and break down for museum events (mostly chairs and tables of events for 30-65 ppl).
  • Ensure daily disposal of trash and recycling, working with staff and the housekeeping contractor.
  • Open the museum each morning (following an opening procedure).
  • Maintain a clean and organized staff kitchen.

Major Projects:

  • Organize bi-annual clean up and clean out of the Rosenbach building’s spaces
  • Set up for Bloomsday and the Rosenbacchanal, both large, on-site events
  • Other projects as determined by the Director of Operations and the Director

Knowledge, Skills and Abilities:

  • Ability to work on-site at the Rosenbach from 8:00 am to 4:30 pm, Monday-Friday. Occasional evenings and weekends as necessary
  • Basic knowledge of building systems and how they function
  • Ability to envision and set up a room for a variety of events (classes, lectures, parties, etc…)
  • Ability to work well under pressure and multi-task in a fast paced, intense environment
  • Ability to communicate and work with contractors on a regular basis
  • Ability and willingness to report to The Rosenbach or communicate with contractors when there is a building emergency

Training, Education and Experience:

  • At least 2 years of experience in building maintenance, preferably in a historic house or building
  • Experience working with contractors for inspections, repairs, and installations
  • Ability to work with members of a small team in a congenial, helpful way
  • Ability to respond effectively to building problems and determine appropriate solutions
  • Commitment to creating an environment that is diverse, inclusive, accessible, and equitable.

Physical Demands and Work Environment:

  • Must be onsite Monday through Friday from 8:00 a.m. to 5:00 p.m.
  • Must be able to lift up to 50 pounds
  • Must be able to stand/walk for up to 12 hours

This position has a Full Benefit Package: Health, dental, life, and disability insurances; flex benefits and retirement plan; generous leave time allowance

Please send your cover letter and resume to Kelsey Bates at [email protected] by January 24, 2022.


Manager of Events

Department: Development – Rosenbach
Reports to: Director of Development
Full time, exempt, majority on-site
$50,000 annually

About The Rosenbach
The Rosenbach museum and library is a community that engages with and celebrates the art of the written word using our collection of rare books, manuscripts, and historical objects. In the spirit of our founders, the Rosenbach brothers, we invite people from all backgrounds to join us in the pursuit, understanding, and enjoyment of great stories. The Rosenbach plans to expand its reach to a global community that is united by the meaning, beauty, and enjoyment of the written word. We create more access to history and literary classics and reveal underrepresented stories from our collections; we engage longtime readers and intentionally welcome new ones; we develop excellent, audience-driven programming inspired by our collections; and we collect rare books, manuscripts, and related objects for the purpose of sharing them with a diverse public.

Position Summary
The Manager of Events plays an important role at The Rosenbach by working closely with the Director of Development and the Facilities Manager to develop and host events that introduce, cultivate, engage, and thank The Rosenbach’s various constituencies throughout the year. These events include the Bloomsday Festival; the organization’s largest fundraiser of the year, the Rosenbacchanal; Delancey Society events, and more. The Rosenbach raises all of the money for its own budget each year.

The Events Manager is responsible for realizing facility rentals from contract to production. Duties include proactively prospecting clients, conducting appealing facility tours, timely communication with potential and signed clients, and running every logistical detail prior to, during and post event. Strong sales and persuasive interpersonal skills are key for this position. The Events Manager will work with the Development Department to meet annual rental sales goals each fiscal year.

The Events Manager is responsible for running internal events hosted by the Development Department, overseeing every logistical detail prior to, during, and afterwards with a focus on fundraisers, donor cultivation events, membership events, and board meetings. In addition to logistical duties for these events, the Manager is responsible for budgeting and implementation of cost-saving techniques, ensuring sponsor benefit fulfillment, event promotion (in coordination with the marketing department), requests for in-kind contributions, and solicitation and stewardship of in-kind sponsorships for events. Alongside the Director of Development, the Manager of Events is responsible for meeting revenue goals for fundraisers.

Logistical duties for both external rentals and internal events include but are not limited to planning and implementation of logistics, timeline management, day-of facilitation, vendor coordination, handling of audio-visual equipment, and overseeing on-site staff (examples include custodial set-up and break down, housekeeping needs, collections oversight, guides, and any other special contracted service). This position requires exceptional sales skills with a proven track record of successful closes; a high energy, friendly disposition; the ability to anticipate event needs; savvy problem-solving skills; admin competencies; a keen sense of organization and details; and a can-do, team-player attitude.

Knowledge, Skills and Abilities:

  • Ability to work well under pressure and multi-task in a fast paced, intense environment
  • Very strong communication, organizational, interpersonal and public speaking skills
  • Requires excellent attention to detail, experience in event planning and ability to work cross-departmentally
  • Must be able to meet deadlines, problem solve and communicate concisely for internal/external relations
  • Should be able to produce content for print, website, and social media in a clear and concise manner
  • Ability to work effectively with clients, staff, volunteers, donors, and the public
  • Must be a self-starter and enthusiastic with the ability to motivate and lead others

Training, Education and Experience:

  • Must possess a Bachelor’s degree or consummate experience
  • At least 2 years’ experience in event planning, preferably in a museum or nonprofit setting
  • Must have strong sales experience and proven customer service results
  • Experience with contract administration strongly preferred
  • Experience working with catering services and external vendors strongly preferred
  • Must be proficient in MS Office and experience with databases
  • Must understand audio/visual equipment
  • Excellent knowledge of Microsoft Word and Excel. Altru and InDesign experience preferred

Physical Demands and Work Environment:

  • Must be able to work nights and weekends contracted. This position works a flexible schedule and is the on-site coordinator for the duration of all facility rentals and museum-sponsored fundraisers
  • Must be able to lift at least 30 pounds
  • Must be able to stand/walk for up to 12 hours

This position has a Full Benefit Package: Health, dental, life, and disability insurances; flex benefits and retirement plan; generous leave time allowance

Please send your cover letter and resume to Director of Development Bethany Chisholm at [email protected] by January 14, 2022.


Development and Public Programs Intern

Department:            Development – Rosenbach
Reports to:               Director of Development and Manager of Public Programs

About The Rosenbach

The Rosenbach, with a reputation for outstanding collections of literature, history and art, has experienced programmatic and demographic growth in the last four years, thanks in large part to a formal affiliation with the Free Library of Philadelphia. To continue its growth trajectory, The Rosenbach has just completed a strategic plan that seeks to reposition the institution as an intellectual center of Philadelphia that offers growing audiences unique and compelling experiences.

Position Summary

The Development and Public Programs Intern will work closely with both the Director of Development and Manager of Public Programs as The Rosenbach heads into its busy fall/winter events season. The intern will assist with the set-up, marketing, creative vision, and staffing of all Rosenbach development events, from Delancey Society Salons to member events to the largest event of the year, the Rosenbacchanal fundraiser. They will play an integral role in the Rosenbach’s public programs, both on-site and virtual and assist with the set-up, staffing, and marketing of the organization’s 20+ fall/winter programs.  

The intern will also have the opportunity to develop their fundraising writing skills with The Rosenbach’s year-end campaign, soliciting donations and sponsorships for Young Friends events, and more, depending on individual interest.  

Flexible schedule, but must be able to work 15-20 hours a week, with evening availability as-needed. Length of internship is flexible, but must be available through at least February 2022. This position reports to both the Director of Development and the Manager of Public Programs.  

Please note that this is an unpaid position.

Key Responsibilities 

  • Assisting with all physical event physical set-up and breakdown of tables and chairs and clean-up, such as public programs, all Delancey Society events, which include 6-10 Salons (pre-program receptions) and restaurant dinners after programs annually; 3-4 special cultivation/friend-raiser events on- and off-site annually; the Delancey Society Holiday Party in December; and occasional special collections tours 
  • Assisting with menu planning and creative event vision 
  • Staffing both development events and public programs in the evenings as-needed 
  • Social media content creation related to development events 
  • Assist Development and Public Programs Associate with administrative tasks related to committee meetings  
  • Event vendor communication   

Qualifications

Excellent writing and organizational skills with an attention to detail and follow-through
Ability to multi-task
Must work well under pressure
Must possess excellent communication and interpersonal skills
Excellent knowledge of Microsoft Word and Excel 
InDesign or Photoshop experience a plus, but not required 

To apply

Please email Bethany Chisholm, Director of Development, at [email protected] with your resume and a cover letter by December 1, 2021.